Engineering Document Management Solutions

Challenge:

An EPC client was struggling to deal with their massive portfolio of engineering designs and plans, especially in the transmission of the engineering files to its clients and vendors. Initial attempts with SharePoint were insufficient for managing their complex engineering documents. After multiple leadership changes within the company, the project was left in a freefall with no clarity or direction, which resulted in wasted resources and a stagnant IT project. 

Approach:

The IT Strategy team was engaged to address the client’s challenges. Our methodology focused on three key steps: 

1. Stabilize: The Eikon-X team quickly assessed the situation, aligning key stakeholders and understanding the project's requirements and constraints, and analyzed the current project expenditure, sunk costs, and remaining budget.
2. Inform: Collaborating closely with the client executive team and engineering department, our IT Consultants documented, delivered, and provided training on a new Document Management Process within the existing framework that was purchased. This solution met both the original and new project requirements.
3. Execute: Eikon-X enabled the client to implement a viable portion of the project, effectively servicing their internal engineering operations. This strategic step allowed the client to limit ongoing IT spending and focus resources on delivering a new engineering Hub. 

 

Impact: 

The collaboration with Eikon-X yielded significant results for the client Cost Reduction: The client halted ongoing IT expenditure, saving valuable resources that had been draining the company for over a year. Operational Efficiency: The new Document Management Process streamlined internal engineering operations, enhancing efficiency, productivity, and transmission of information. Strategic Planning: Eikon-X's insights empowered the executive team to define a new IT Leader role and develop a comprehensive roadmap for future expansion. 

 

Conclusion: 

Eikon-X's engagement not only stabilized the client's IT project but also facilitated cost savings and operational improvements. By implementing an effective document management process, the client could refocus its resources on growth and innovation, setting the stage for a successful future in the energy production industry.